Venue advance digestion
Reading 40-page advances to find the three things that are actually different at this venue. Stage managers and PMs do this for every stop, usually in transit.
AI for Music & Live Event Production
The show runs on time. Your paperwork shouldn't run all night.A practical plan built around how touring and live-event production teams actually work.
Venue advances. Riders. Day sheets. Input lists. Settlements. Whether you're a stage manager, production manager, engineer, or road manager, you're losing 15+ hours a week to documents and coordination that AI can handle — hours that should go to the show, not the inbox.
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Here’s the problem
You got into live production because you love putting on a great show — not to spend the bus ride digesting a 40-page venue advance, rebuilding the day sheet because one slot slipped, rewriting the same patch list when the support act changes, or reconciling ticket counts at 1 a.m. before a settlement meeting. Between advances, riders, crew calls, vendor quotes, and logistics, a touring production team loses 15–25 hours a week to admin that has nothing to do with what happens on stage. The tours that run smoothest aren't the ones with the biggest crews — they're the ones with systems that keep the paperwork moving while everyone's focused on the show.
The opportunity
AI can summarize a venue advance into a one-page "what's different here" brief, compare your tech rider against the venue spec and flag every gap, regenerate the run sheet when the schedule shifts, rebuild input lists and patch sheets from a stage plot, normalize rental quotes into apples-to-apples comparisons, and assemble settlement summaries from ticket counts and expenses. The tools exist. What's missing is a roadmap that connects them to how your specific operation runs.
The promise
Walk away with a prioritized roadmap of the automations that will save you the most time first — with specific tools, implementation steps, and a 7-day plan to start. Most production teams reclaim 10–20 hours per week.
We can build it for you
The roadmap is yours to implement — or hand it to our team. We've built workflow automation systems for businesses for 15+ years. We'll wire up your advance digests, automate your day-sheet distribution, and get your settlement prep running before the load-out is done.
Where your time is going
The bottlenecks between load-in and lights out
Run sheets & changeovers
Building minute-by-minute show-day schedules and changeover checklists — then rebuilding everything by hand when one slot slips or a support act changes.
Input lists & patch sheets
Monitor and FOH engineers regenerating input lists, monitor mixes, and patch sheets from stage plots — from scratch, every time the bill changes.
Rider vs. venue gap analysis
Manually comparing the tech rider against each venue's spec sheet to figure out what to rent, ship, or negotiate — and what's going to bite you on show day.
Day sheets & tour logistics
Road managers assembling hotel, lobby call, drive time, venue contacts, and per-diems into daily sheets — plus answering the same questions all day anyway.
Settlement prep
Reconciling ticket counts, merch splits, and expenses into a settlement summary before the promoter meeting — usually after midnight, usually rushed.
What changes
What your production looks like with AI
✓
Advance briefs in minutes
Every venue advance gets digested into a one-page brief: what's different, what's missing, what to flag. Read it in five minutes instead of an hour.
✓
Self-updating run sheets
Change one slot time and the entire show-day schedule re-flows — load-in, soundcheck, doors, changeovers — with the updated version pushed to the whole crew.
✓
Patch sheets from stage plots
Input lists, monitor mixes, and patch sheets generated from the stage plot — and regenerated in minutes when the support act swaps out.
✓
Automated rider gap reports
The tech rider gets compared against each venue spec automatically. You get a rent/ship/negotiate list weeks before the truck rolls, not the morning of.
✓
Day sheets on autopilot
Daily sheets built from the tour routing — hotels, calls, drive times, contacts, per-diems — and distributed to the whole party without you assembling a thing.
✓
Settlement-ready numbers
Ticket counts, merch splits, and expenses reconciled into a clean settlement summary before you walk into the promoter's office.
Here's what you get
Step 1
Book Your Assessment
Pick a time on our scheduler. After checkout you'll receive a 5-minute pre-call form covering your current tools and the workflows eating most of your time.
Step 2
45-Minute Deep Dive
We walk through your actual day — the tasks you dread, where work piles up, and the automations you've tried and abandoned. We ask the questions you haven't thought to ask yourself.
Step 3
Custom Report in 48 Hrs
A tailored roadmap: top opportunities ranked by Impact vs. Effort, specific tool recommendations, estimated time savings per week, and a 7-day quick-start plan.
Step 4
Review Call & Launch
We walk through the report together, answer every question, and build your implementation plan. You leave with a concrete first action — not a PDF to figure out alone.
Is this a fit for you?
This IS for you if…
- ✓You're advancing 30+ shows a year and losing hours to documents instead of the production
- ✓You manage crew, vendors, or a touring party through text threads and email chains
- ✓Your input lists, run sheets, and day sheets get rebuilt by hand every time something changes
- ✓You want to take on more dates or bigger productions without adding back-office overhead
- ✓Settlement prep and advance review regularly eat your nights and drive days
This is NOT for you if…
- ✕You're doing a handful of local shows a year — not enough volume to automate yet
- ✕You want us to run your shows for you — this is a roadmap you implement
- ✕You're not willing to invest 30 minutes setting up a system that saves 10 hours a week
Your investment
$999
If this assessment saves you one all-nighter a month — that more than covers the cost. Most production teams reclaim 10–20 hours per week.
100% Satisfaction Guarantee — if you don't find it valuable, we refund you.
1
Book Your Assessment
Pick a time on our scheduler. After checkout you'll receive a 5-minute pre-call form covering your current tools and the workflows eating most of your time.
2
45-Minute Deep Dive
We walk through your actual day — the tasks you dread, where work piles up, and the automations you've tried and abandoned. We ask the questions you haven't thought to ask yourself.
3
Custom Report in 48 Hrs
A tailored roadmap: top opportunities ranked by Impact vs. Effort, specific tool recommendations, estimated time savings per week, and a 7-day quick-start plan.
4
Review Call & Launch
We walk through the report together, answer every question, and build your implementation plan. You leave with a concrete first action — not a PDF to figure out alone.
Why trust us with your business?
AI advice is everywhere. What's rare is someone who connects it to your actual workflows and makes it stick.
We know your workflows.
We've worked across dozens of industries and we know the difference between generic AI advice and automation that actually fits how your business runs day to day.
15+ years of enterprise delivery.
Through our parent studio, Agents of Play, we've shipped AI and automation systems for some of the largest brands in the world — applied now to independent operators and growing businesses.
Roadmaps that get implemented.
We don't hand you a slide deck. Every recommendation is specific, tool-named, and sequenced so you can start the week you receive it — or hand it to our team to build.
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What business owners are saying
Got questions?
Does this replace my tour management software?+
No. We layer AI on top of whatever you're already using — Master Tour, Prism, spreadsheets, or a custom system. You keep what works and automate what doesn't.
Will this work for a small crew or independent tours?+
Yes. The ROI is often highest for lean crews because every hour you save goes directly to the show or to taking on more dates.
What about show-day chaos and live problem-solving?+
AI handles the before and after — advances, run sheets, patch lists, day sheets, settlements. Calling the show is your craft; we automate everything around it.
Can I actually implement this myself?+
Yes. Every recommendation comes with plain-English steps and tool-specific instructions. No coding required.
How is this different from hiring a production assistant?+
A PA costs $45,000+ per year and sleeps. Automations run 24/7, keep working while the bus rolls, and scale with your date count without adding overhead.
What results can I expect?+
Most production teams identify 10–20 hours per week in automatable tasks. Advance digestion and day-sheet assembly typically show the fastest results.
The advance for the next stop is already in your inbox.
The assessment is $999. One missed rider gap discovered on show day costs far more.