Event inquiry response
Manually responding to every venue tour request, catering proposal inquiry, and corporate event email. Leads go cold while you're on-site at another event.
AI for Catering & Hospitality
Your next booking shouldn't depend on how fast you can reply.A custom AI roadmap built around how catering and hospitality businesses actually run.
Event inquiries. Custom proposals. Vendor coordination. Post-event follow-up. You're spending 15+ hours a week on tasks AI can handle — and there are bookings you could be winning if your response didn't depend on when you're free to reply.
Or start with the $99 Allie AI guided review — async, no scheduling required.
Here’s the problem
You got into catering and hospitality because you love creating exceptional experiences — not to spend your afternoons chasing deposits, rewriting the same proposal for the fifteenth time, or coordinating between vendors over text threads that nobody's reading. The average catering operation loses 15–20 hours a week to admin that has nothing to do with the quality of the event. That's a growth bottleneck disguised as a workload problem. The operators winning more market share aren't just better at their craft — they've built systems that respond, follow up, and close while they're still in the kitchen.
The opportunity
AI can respond to every inquiry within minutes regardless of when it arrives, generate a custom proposal in under two minutes, coordinate your vendor and staffing confirmations automatically, and send your post-event follow-up without you thinking about it. The tools exist. What's missing is a roadmap that connects them to how your specific business actually runs.
The promise
Walk away with a prioritized roadmap of the automations that will save you the most time first — with specific tools, implementation steps, and a 7-day plan to start. Most catering and hospitality operators reclaim 10–20 hours per week.
We can build it for you
The roadmap is yours to implement — or hand it to our team. We've built workflow automation systems for businesses for 15+ years. We'll build your follow-up sequences, wire up your inquiry response, and get your vendor coordination running on autopilot.
Where your time is going
The bottlenecks slowing your bookings
Proposal & menu customization
Writing custom menus, packages, and pricing proposals from scratch for every client. The same work, every booking, with no repeatable system.
Vendor & staff coordination
Coordinating rental companies, florists, AV teams, and staffing agencies via text and email chains. One missed confirmation can derail the entire event.
Invoice & deposit follow-up
Manually chasing outstanding deposits, final payments, and overdue invoices across dozens of active events simultaneously.
Post-event follow-up & reviews
Sending thank-you notes, requesting reviews, and following up on referrals gets skipped because you're already deep in the next event.
Seasonal client nurture
Past clients who loved you don't hear from you again because there's no system to stay top of mind between booking seasons.
What changes
What your business looks like with AI
✓
Instant inquiry response
AI responds to every lead within minutes with your availability, packages, and a scheduling link — no more cold leads from slow response times.
✓
Proposal generation in minutes
Input the client details and event type and get a complete custom proposal, menu, and pricing package ready to send. Every event, every time.
✓
Vendor & staff confirmation flows
Automated confirmation sequences for every vendor and staff member, with deadline reminders so nothing gets missed the week of the event.
✓
Invoice & deposit automation
Automated payment reminders go out at the right intervals — 30 days, 14 days, 7 days before due — so you collect without the awkward manual follow-up.
✓
Post-event review sequences
Automated thank-you emails and review requests go to every client 24 hours after the event. Your best clients remember you exist — and tell their network.
✓
Past-client seasonal campaigns
Personalized outreach to your entire client list during peak booking seasons runs automatically — holiday parties, wedding season, fiscal year-end — without you lifting a finger.
Here's what you get
Step 1
Book Your Assessment
Pick a time on our scheduler. After checkout you'll receive a 5-minute pre-call form covering your current tools and the workflows eating most of your time.
Step 2
45-Minute Deep Dive
We walk through your actual day — the tasks you dread, where work piles up, and the automations you've tried and abandoned. We ask the questions you haven't thought to ask yourself.
Step 3
Custom Report in 48 Hrs
A tailored roadmap: top opportunities ranked by Impact vs. Effort, specific tool recommendations, estimated time savings per week, and a 7-day quick-start plan.
Step 4
Review Call & Launch
We walk through the report together, answer every question, and build your implementation plan. You leave with a concrete first action — not a PDF to figure out alone.
Is this a fit for you?
This IS for you if…
- ✓You're doing 30+ events per year and losing hours to admin instead of client experience
- ✓You have a team to coordinate but rely on text threads and email to do it
- ✓You're losing inquiries to faster-responding competitors
- ✓You want to scale your event volume without adding more back-office staff
- ✓You have past clients who love you but you're not staying in touch consistently
This is NOT for you if…
- ✕You're brand new with fewer than 10 events booked — not enough volume to automate yet
- ✕You want us to run your events for you — this is a roadmap you implement
- ✕You're not willing to invest 30 minutes setting up a system that saves 10 hours a week
Your investment
$999
If this assessment books you one extra event — that more than covers the cost. Most catering and hospitality operators reclaim 10–20 hours per week.
100% Satisfaction Guarantee — if you don't find it valuable, we refund you.
1
Book Your Assessment
Pick a time on our scheduler. After checkout you'll receive a 5-minute pre-call form covering your current tools and the workflows eating most of your time.
2
45-Minute Deep Dive
We walk through your actual day — the tasks you dread, where work piles up, and the automations you've tried and abandoned. We ask the questions you haven't thought to ask yourself.
3
Custom Report in 48 Hrs
A tailored roadmap: top opportunities ranked by Impact vs. Effort, specific tool recommendations, estimated time savings per week, and a 7-day quick-start plan.
4
Review Call & Launch
We walk through the report together, answer every question, and build your implementation plan. You leave with a concrete first action — not a PDF to figure out alone.
Why trust us with your business?
AI advice is everywhere. What's rare is someone who connects it to your actual workflows and makes it stick.
We know your workflows.
We've worked across dozens of industries and we know the difference between generic AI advice and automation that actually fits how your business runs day to day.
15+ years of enterprise delivery.
Through our parent studio, Agents of Play, we've shipped AI and automation systems for some of the largest brands in the world — applied now to independent operators and growing businesses.
Roadmaps that get implemented.
We don't hand you a slide deck. Every recommendation is specific, tool-named, and sequenced so you can start the week you receive it — or hand it to our team to build.
Trusted by
What business owners are saying
Got questions?
Does this replace my event management software?+
No. We layer AI on top of whatever you're already using — HoneyBook, Aisle Planner, Planning Pod, or a custom system. You keep what works and automate what doesn't.
Will this work for a small catering operation?+
Yes. The ROI is often highest for small teams because every hour you save goes directly to client experience or new bookings.
What about day-of coordination chaos?+
AI handles the before and after — inquiry, proposal, vendor confirmations, and post-event follow-up. Day-of management is your craft; we automate everything around it.
Can I actually implement this myself?+
Yes. Every recommendation comes with plain-English steps and tool-specific instructions. No coding required.
How is this different from hiring an assistant?+
An assistant costs $40,000+ per year and has limited bandwidth. Automations run 24/7, respond instantly, and scale with your event volume without adding overhead.
What results can I expect?+
Most catering and hospitality operators identify 10–20 hours per week in automatable tasks. Inquiry response time and proposal turnaround typically show the fastest results.
The next inquiry goes to whoever responds first.
The assessment is $999. A lost $5,000 event booking because you responded a day late costs far more.