Appointment reminders & no-shows
Manually calling and texting patients before appointments. No-show rates drain revenue and schedule flexibility without a systematic reminder process.
AI for Healthcare Practices
Your staff should be caring for patients — not chasing paperwork.A custom AI roadmap built around how independent and group medical practices actually operate.
Appointment no-shows. Pre-authorization paperwork. Care gap outreach. Referral tracking. You're losing 15+ hours per provider per week to administrative work that has nothing to do with patient care — and there's a clear, specific fix for each one.
Or start with the $99 Allie AI guided review — async, no scheduling required.
Here’s the problem
You opened a practice to provide great care — not to spend half your day on prior auth phone calls, no-show follow-ups, and referral tracking that slips through the cracks anyway. The average independent practice loses 15–25 hours per provider per week to administrative overhead. That's not a staffing problem. It's a systems problem. And the ceiling on your patient capacity isn't clinical — it's administrative. Fix the systems, and you can see more patients, retain better staff, and deliver better outcomes without burning anyone out.
The opportunity
AI can send multi-channel appointment reminders that cut your no-show rate by 30–50%, track every pending prior authorization and alert staff when action is needed, reach out to patients due for follow-up visits automatically, and coordinate your referral loop without anyone chasing faxes. These aren't futuristic tools — they're available today and they work alongside your existing EHR.
The promise
Walk away with a prioritized roadmap of the specific automations that will reduce your administrative burden most — ranked by impact, with tool recommendations your existing staff can implement without an IT department.
We can build it for you
The roadmap is yours to implement — or hand it to our team. We've delivered workflow automation systems for organizations of all sizes for 15+ years. We'll design automations that fit within your existing compliance framework and around your current systems of record.
Where your time is going
The bottlenecks between your team and better patient outcomes
Insurance pre-authorization
Filling out prior auth requests, following up with payers, and tracking approval status for dozens of cases simultaneously — with no automated tracking in place.
Patient follow-up & care gap outreach
Calling patients due for follow-up visits, chronic care check-ins, and preventive screenings. The list is long and the time to work through it manually never materializes.
Referral coordination
Tracking outbound referrals, following up with specialists, and closing the loop with referring physicians via fax and phone tag that eats staff time daily.
Administrative documentation
Clinical note completion, letter generation, and routine administrative paperwork that stacks up between patients and bleeds into evenings and weekends.
New patient intake & onboarding
Manually processing new patient forms, verifying insurance eligibility, and coordinating first appointments — often done the day of the visit instead of in advance.
What changes
What your practice looks like with AI
✓
Automated appointment reminders
Multi-channel reminder sequences — text, email, voicemail — reduce no-shows by 30–50% without any staff involvement. Confirmations and rescheduling handled automatically.
✓
Pre-auth tracking & follow-up
AI tracks every pending authorization, sends follow-up to payers at the right intervals, and alerts staff when action is needed. No case falls through the cracks.
✓
Care gap & recall outreach
Automated outreach to patients due for follow-ups, preventive care, or chronic condition management — personalized by care type, not a generic mass blast.
✓
Referral coordination hub
Automated status tracking for every outbound referral with follow-up sequences that close the communication loop without staff chasing faxes.
✓
Documentation support
AI drafts templated letters, prior auth narratives, and routine administrative documents so staff finalize instead of create from scratch.
✓
Digital intake & verification
Automated new patient intake workflows collect forms, verify coverage, and prepare the record before the first appointment — so visits start on time.
Here's what you get
Step 1
Book Your Assessment
Pick a time on our scheduler. After checkout you'll receive a 5-minute pre-call form covering your current tools and the workflows eating most of your time.
Step 2
45-Minute Deep Dive
We walk through your actual day — the tasks you dread, where work piles up, and the automations you've tried and abandoned. We ask the questions you haven't thought to ask yourself.
Step 3
Custom Report in 48 Hrs
A tailored roadmap: top opportunities ranked by Impact vs. Effort, specific tool recommendations, estimated time savings per week, and a 7-day quick-start plan.
Step 4
Review Call & Launch
We walk through the report together, answer every question, and build your implementation plan. You leave with a concrete first action — not a PDF to figure out alone.
Is this a fit for you?
This IS for you if…
- ✓You run an independent practice or group clinic losing revenue to no-shows and admin overhead
- ✓Your staff is spending more time on paperwork than patient interaction
- ✓You have a growing referral network but no consistent process to track and close the loop
- ✓You want to scale patient volume without proportionally scaling administrative headcount
- ✓You're using an EHR but your patient communication and follow-up workflows are still largely manual
This is NOT for you if…
- ✕You're looking for clinical decision support or AI to make medical recommendations
- ✕You need a solution that stores or processes protected health information outside your existing HIPAA-compliant systems
- ✕You're a hospital system with a dedicated IT department — this assessment is designed for independent and group practices
Your investment
$999
If this assessment reduces your no-show rate by even 10%, it pays for itself in the first week. Most practices reclaim 2–4 hours of admin time per provider per day.
100% Satisfaction Guarantee — if you don't find it valuable, we refund you.
1
Book Your Assessment
Pick a time on our scheduler. After checkout you'll receive a 5-minute pre-call form covering your current tools and the workflows eating most of your time.
2
45-Minute Deep Dive
We walk through your actual day — the tasks you dread, where work piles up, and the automations you've tried and abandoned. We ask the questions you haven't thought to ask yourself.
3
Custom Report in 48 Hrs
A tailored roadmap: top opportunities ranked by Impact vs. Effort, specific tool recommendations, estimated time savings per week, and a 7-day quick-start plan.
4
Review Call & Launch
We walk through the report together, answer every question, and build your implementation plan. You leave with a concrete first action — not a PDF to figure out alone.
Why trust us with your business?
AI advice is everywhere. What's rare is someone who connects it to your actual workflows and makes it stick.
We know your workflows.
We've worked across dozens of industries and we know the difference between generic AI advice and automation that actually fits how your business runs day to day.
15+ years of enterprise delivery.
Through our parent studio, Agents of Play, we've shipped AI and automation systems for some of the largest brands in the world — applied now to independent operators and growing businesses.
Roadmaps that get implemented.
We don't hand you a slide deck. Every recommendation is specific, tool-named, and sequenced so you can start the week you receive it — or hand it to our team to build.
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What business owners are saying
Got questions?
Is this HIPAA compliant?+
We build workflow automation around your existing HIPAA-compliant tools — your EHR, your patient communication platform. The AI systems we recommend don't store protected health information directly. If HIPAA compliance is a concern for a specific workflow, we flag it explicitly in your roadmap.
Does this replace my EHR?+
No. We layer automation on top of your existing systems — Epic, Athenahealth, Modernizing Medicine, or any other EHR. You keep your system of record; we automate what surrounds it.
What workflows are off-limits?+
Anything that constitutes clinical decision support, direct patient care advice, or processing of protected health information outside your compliant systems stays out of scope. We focus on scheduling, communication, documentation drafting, and administrative workflows.
Will my staff be able to implement this?+
Yes. Every recommendation is tool-specific and comes with plain-English implementation steps. We identify tools your existing staff can learn and run in a day.
Can this work alongside our patient communication platform?+
Yes. We work with Klara, Luma Health, Relatient, and most major patient communication platforms — either integrating directly or automating around them.
What results can I expect?+
Independent practices typically see 15–25% reduction in no-show rates and reclaim 2–4 hours of administrative time per provider per day.
Every no-show is revenue you didn't have to lose.
The assessment is $999. One prevented no-show per day across two providers recovers that in a single week.